Description : Office Manager. Company : Devoteam. Location : Lisboa
At Devoteam, we believe that technology with strong human values can actively drive change for the better. Discover how Tech for People unlocks the future, creating a positive impact on the people and the world around us. We are a global leading player in Digital Transformation for leading organisations across EMEA, with a revenue of €652M. We believe in transforming technology to create value for our clients, partners and employees in a world where technology is developed for people. We are proud of the culture we have built together. We are proud of our people at the service of technology. We are proud of our diverse environment. Because we are #TechforPeople. Join our multidisciplinary team of Cloud experts, Designers, Business consultants, Security experts, Engineers, Developers and other extraordinary talents, spread across more than 18 EMEA countries. Become one of our +8.000 tech and business leaders on cloud, data and cyber security. Let’s fuse creativity with technology together and build innovative solutions that actively change things for the better.
- Manage the facilities, overseeing and agreeing contracts and providers for services and supervise their work (e.g., cleaning staff, maintenance)
- Manage the office supplies, ordering it and keeping track of those with the adequate suppliers (e.g., IT equipment)
- Maintaining a safe and compliant office environment, following health and safety protocols, and emergency planning
- Manage and submit payments and invoices, following the department's budget
- Implementing and maintaining procedures/office administrative systems
- Support on the company events and meetings organization
- Travel and accommodation management
- Ensuring smooth operations by overseeing daily correspondence/deliveries, office cleanliness, and necessary supplies.
- Complete the onboarding and offboarding journey for every employee (i.e., prepare the equipment, manage credentials, explain office functioning)
- Support colleagues as well as other departments when administrative support is needed.
- Team Supervision (3 direct reports - front office)
- 3+ years of experience in office, facilities, hospitality management or other related roles
- Proficiency in Google tools
- Fluent in English (French is a plus)
- Excellent organizational and multitasking abilities to handle various tasks efficiently
- Strong interpersonal and communication skills to engage with a variety of stakeholders such as colleagues, guests, and vendors
- Ability to identify issues and proactively find practical solutions
- Meticulous attention to detail in all tasks, from organizing events to managing supplies
- Capacity to manage changing priorities and unexpected situations with a positive attitude
- Ability to lead and inspire a team.
Does this sound like you?
Come build with us, innovative solutions that actively change things for the better.
Apply today!
